Admission of workers

Employers are obliged to communicate to the competent Social Security services the admission of workers:

• Within 24 hours before the employment contract comes into effect
• During the 24 hours following the beginning of the activity, when for exceptional reasons (justified) the communication cannot be made within that period only for
  • Very short term contracts (seasonal agricultural activities or tourist events) or
  • Provision of shift work.

Communication must be made online  at the Social Security Direct service.

The employers must also:

• Deliver a statement to the workers or a copy of the admission statement communication, with the respective NISS, the tax identification number (NIF) and the date of admission of the worker.

• Indicate, in the case of very short term contracts:
  • The identification of the domicile or head office of the parties
  • The place of work
  • The worker’s activity and the corresponding remuneration
  • The  date when the employment contract becomes effective
  • The duration of the employment contract

• Send, to the competent Social Security institution, a copy of the intermittent employment contract or the intermittent exercise of the provision of work (e.g. workers of ballet or theatre companies), within 5 days from  the communication of the admission of the worker or the conversion of the respective employment contract or together with the declaration of admission.

Employers must communicate to the Social Security services:

• The termination, suspension of the employment  contract and respective reason until the 10th day of the month following its occurrence, through the form Communication of Admission of Worker / Beginning of Worker's Activity / Link  to a new employer / Termination / Suspension of Worker's Activity, Mod.RV1009-DGSS.
• The alteration of the modality of the work contract until the 10th day of the month following its occurrence.

The form referred to is available in the upper right side  under "Related documentation" or at any Social Security office.

If the employer does not communicate

• The admission of new workers:
  •  It is presumed that the worker started work on the 1st day of the 6th month prior to verification of non-compliance
  • Will be subject to the application of:
    • Light administrative offence, when the duty is fulfilled within 24 hours of the deadline, and
    • Serious administrative infraction, in all other situations.

• The elements relating to the termination, suspension and alteration of the modality of the employment contract:
  • The existence of the employment relationship shall be presumed, and the contribution obligation shall be maintained, as long as the employer does not make the respective communication
  • Will be subject to the application of a light administrative offence.